Business Template Library · On-the-Job Training · Free Word (.docx)

New hire OJT template — with completed example

Manage on-the-job training (OJT) for new and experienced hires with a 4-week plan, a weekly log, and a completion assessment. Mentors (OJT leads) and new hires fill it out together, and a Week 1 log example is included.

FormatWord (.docx) — just swap in your logo and approval block
What's includedA blank template plus a filled-in example for a fictional company
How to get itEnter your company, name, and email for an instant download plus a copy by email
CostFree

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New Hire OJT Plan & Log template preview — completed example, page 1

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Sample page 1

Fields in this template

4-week OJT plan (weekly goals, content, and assigned mentor)
Weekly OJT log (what I learned, questions, goals for next week)
OJT completion evaluation form and signatures
Completed example — Week 1 for a new hire on the Business Support team

How to fill it in

Move up one step each week: Week 1 “Observe,” Week 2 “Do together,” Week 3 “Do and get reviewed,” Week 4 “Do on your own.”
The new hire and their assigned mentor fill in the plan together on day one.
Every Friday for 30 minutes: the new hire writes the log first, then the mentor adds comments.
For the completion review, write one line on the situation behind each rating, not just the score.

Sample entries — view as a table

This excerpt comes from an example filled in for a fictional company, Hanbit Precision Co., Ltd. (auto parts manufacturing, 280 employees). The file contains the blank template first, followed by the full example. All amounts and figures in the example are assumed, for illustration only.

4-Week OJT Plan

Week	Goal	What to learn and tasks to try
Week 1	Understand the company and team workflow	Org chart and approval lines, logging in to and searching the voucher system, team monthly schedule
Week 2	Hands-on practice with core tasks	Expense voucher entry, receipt verification criteria, corporate card settlement
Week 3	Month-end close support	Reconcile vendor ledgers, organize the accounts payable list
4 weeks	Work independently and get reviewed	Process 20 vouchers independently, draft the month-end closing checklist

The file includes a sample weekly log and a completion evaluation form.

Get the New Hire OJT Plan & Log Template

FAQ

How long should OJT last?

Four weeks is the usual baseline for core office roles. For more complex jobs, stretch the same framework to 8 weeks.

Who fills in the OJT log?

The new hire writes down what they learned, what they tried, and their questions; the assigned mentor then adds comments. If the questions section is blank, the mentor is prompted to ask first.

Are the templates free?

Yes, they are free. Just leave your company name, name, and email to download the template you choose right away. We also email you the same file.

Can I edit the templates to match our company format?

Yes. You may replace the company logo and approval block and use the templates as your internal forms. Please just refrain from selling them elsewhere or redistributing them as they are.

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※ The statutory mandatory training cycles and tax rates are general guidelines to make drafting easier. They may vary by your company’s industry and size, so please check the underlying statutes and your company’s tax policy.