Corporate training · AI adoption · 4-week program
In-house AI Champion Program — Build a go-to person in every department
Target audience
8–12 practitioners (10 recommended), one recommended from each department — a dual role, not full-time
Program duration
4 weeks · one 3-hour session per week + weekly department assignments = 12 hours in class
Format
Session → apply in your department → review results in the next session. Assignment review takes longer than lecture
What you keep
Department use cases · Reusable templates · Draft internal guide · Champion Q&A channel
How it works
On-site training · Live on Zoom · Sessions in person, assignment coaching online (blended)
What happens at your company after the training ends
These are not problems caused by skipping training. They arise because no one is left in place once the training ends. This program ends by leaving one person in each department to handle these five scenarios.
- We ran company-wide training, and three months later no one uses itEverything worked in the training room. Back at their desks, if there is no one to ask when they get stuck, people go back to the old way. A champion is the person who catches that three-minute moment.
- All the questions pile up on one personThe training manager or IT manager becomes the company’s AI help desk. Their own work slips, and when answers get slow, employees stop asking.
- Some people use AI well, but their methods don’t reach the next deskWhen know-how stays a personal knack, work stalls the moment that person takes a vacation. Documenting how to use AI as guides and templates is part of the program.
- Every department works differently, so a common training ends with “that doesn’t fit our work”A common training can only go as far as what is common. Tailoring it to a department’s work is faster when someone from that department does it.
- Everyone uses personal accounts without knowing what is allowedBan the tools and people use them in secret; leave them open and customer data leaks out. The champion becomes the person in the department who knows first what is and isn't allowed.
4-Week Curriculum — 12 In-Person Hours + Weekly Department Assignments
Four sessions, three hours each, once a week. You learn in the session, try it in your department, and review the results in the next session. Reviewing assignments takes more time than lecturing, so after 4 weeks you have as many case studies to present as there are participants.
Week 13 hours
Map your department’s work
We don’t start by talking about AI. We lay out twenty tasks your department repeats every week, then sort what can be handed to AI from what people must do. Starting from the work, not the tool, is the premise of this program.
Department assignment — Bring a list of your department’s recurring tasks and three candidate tasks
Week 23 hours
Run the candidate tasks for real
You build the three you chose during the session. They are not one-off prompts but templates the next person can use as they are, and you also decide how to verify the results.
Department assignment — Have two team members actually try one finished template, and bring back notes on their reactions
Week 33 hours
How to Teach — Time to Become a Champion
Knowing something is different from teaching it. Each champion builds a 5-minute demo and runs it for the others. They prepare answers to likely questions in advance, and practice explaining the company’s permitted uses and red lines in their own department’s language.
Department assignment — Run a 15-minute mini training session in your department and bring back the questions that come up
Week 43 hours
Internal showcase and guide building
Departments present their use cases to one another (training manager and executive attendance recommended). Scattered templates and Q&A answers are compiled into one draft internal guide, and the post-program operating model is decided on the spot.
Department assignment — Finalize the draft guide · Decide on the Q&A channel and monthly meeting schedule
Who to Choose — Selection Criteria
The success of Cohort 1 depends more on who you select than on the curriculum. Use these criteria when choosing your ten.
| Represent their department | One person per department. Rather than putting two from the same department, it is better to fill a department that has no one yet. |
|---|---|
| Not the best AI user, but someone who is happy to teach others | Skills can be raised in four weeks, but a reluctance to answer a colleague’s questions won’t change in four weeks. |
| The person who actually does that repetitive work | Managers don’t know the hands-on details of the work. Choose practitioners who do that work themselves every week. |
| People whose team leaders have already agreed | The 4 weeks of sessions and assignments take time. If the team leader is not aware of this, participants cannot complete the Week 3 assignment. Get their agreement before you finalize the participant list. |
| Accept volunteers, but the training manager balances the mix | Volunteers work best. But if they cluster in a few departments, adoption stops at the edge of those departments. |
| 8 to 12 people in the first cohort | Beyond 12 people, there isn't enough time for presentations and assignment review; below 8, some departments go uncovered and you hear 'our department has no champion.' |
After the 4 weeks: four mechanisms to make it stick
The 4 weeks are only the start. Without a support mechanism afterward, even champions drift back to their old work within three months. Deciding the four items below at the showcase is part of the program.
- ① Q&A desk
Open one company messenger channel, and champions answer on a weekly rotation. As answers accumulate, they become the next guide.
Practice answering in Week 3 → - ② Monthly champion meeting
One hour is enough. Share what you have built and bring what has stalled. The training manager chairs the meeting and keeps the minutes.
Inquire About Operations Coaching → - ③ Quarterly case and time-saved tally
We record time saved as a number. What protects next year’s training budget is this number, not satisfaction scores.
Training Quote Calculator → - ④ Cohort 2: Cohort 1 teaches
In Cohort 2, Cohort 1 champions join as practice assistants. From this point on, the program runs in-house without external instructors.
Review the selection criteria →
Why this program — This is based on reading and counting 2,646 public post titles and 71 post bodies from an HR and training manager community. Most requests come in the form of “please run AI training for our employees,” and few posts name “internalization” or “building in-house trainers” in the title. That is because adoption becomes a problem not when training is ordered, but after the training ends. This program is therefore the product that comes after training. (As of September 2026)
Programs that can be combined
Hands-On Work Automation with AI Agents
8 hours
An 8-hour hands-on session where champions automate their own department’s repetitive tasks, the prototype for the Week 2 assignment.
View program details →
AI Tools Training (by Use Case)
8 hours
An 8-hour course that surveys AI tools broadly by use case. To answer their department’s questions, champions first need a map of the tools.
View program details →
Practical Introduction to Agentic AI
4 hours
Practical Introduction to Agentic AI, 4 hours. Rolling it out company-wide before the champion program speeds up Week 1.
View program details →
AX Workshop – Business Transformation Starting with AI Agents
4 hours
AX Workshop, 4 hours. A session where executives and key staff set direction first. Holding it before champion selection makes it easier to win team leaders’ buy-in.
View program details →
Program Plan & Quote Inquiry
Tell us the number of departments and your preferred timing, and we will send you a program plan, including selection criteria and a 4-week schedule, within 24 hours. You can check the estimated training fee right away in the quote calculator.
Training Quote CalculatorPlan Your Program via 1:1 InquiryFree Pre-Diagnosis for Training DesignCall 010-2414-3329
FAQ
Does it have to be exactly 10 people?
Match it to the number of departments. We recommend 8–12 people. Above 12, there is not enough time for the Week 4 presentations and weekly assignment reviews; below 8, some departments have no champion and adoption stalls there. If you have twenty departments, it is better to split them into two cohorts and run the program twice.
We have already run company-wide AI training. Do we still need this?
This program does not replace company-wide training; it comes after it. If you have already run training, now is actually the right time — it is when you can see how much each person is using what they learned, so the Week 1 work coaching becomes much more specific.
Do we need to have employees who are already good with AI?
Week 1 is not about how to use the tools; it is time to pull out your department’s work. No prior experience is needed. If nobody has ever used the tools, though, we recommend running the company-wide common training (4 hours) once beforehand.
Can the 4 weeks be shortened to 2?
Sessions can be compressed, but the weekly assignments are hard to cut. The time spent “actually trying it in the department” is the core of this program, and shrinking it to two weeks leaves thin cases to present. If your schedule is tight, we run two sessions a week and finish in two weeks.
Do champions need separate compensation?
Recognition inside the company works better than money. Appointment certificates, executives attending the showcase, bonus points in performance reviews, and a published champion roster are enough to keep it going. Without any visible recognition, it stays “extra work,” and Cohort 2 gets no volunteers.
Can we practice with our company’s actual documents?
Yes. However, the process for receiving advance materials and the security pledge must be settled first, so we apply the same procedure as the customer-data AI workshop, which has its own written process. If materials cannot be shared externally, we run the program with department documents in anonymized form.
Do you help with operations after the 4 weeks end?
We set the monthly meeting format and the Q&A channel rules together with you in Week 4. If you wish, we can continue afterward with an instructor joining the champion meeting once a quarter to help resolve sticking points. You only need to schedule as much as you need.
How do I check the cost and schedule?
Enter headcount, format, and region, and the training quote calculator shows an estimated instructor fee right away. Tell us the number of departments and your preferred timing, and we will send a proposal, including selection criteria and a 4-week schedule, within 24 hours.
Related pages
🤖 Industry-specific AI training for employees⚙️ AI agent and work automation training🎯 AI talks for executives and board members🔒 AI practice with your company’s documents🗺️ Training roadmap by job level🧠 AI readiness assessment