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Training approval request template — with a filled-in example

An approval request for a single training session. It includes a three-vendor comparison table and a budget breakdown, so you can answer “why this vendor, why this amount?” right away. The sample even fills in the selection rationale.

  • FormatWord (.docx) — just swap in your logo and approval block
  • What's includedA blank template plus a filled-in example for a fictional company
  • How to get itEnter your company, name, and email for an instant download plus a copy by email
  • CostFree
Get This Template FreeSee How to Fill It In
Training Approval Request template preview — filled-in example, page 1View larger ⤢

Sample page 1

Fields in this template

  • Approval block · Purpose · Training overview
  • Budget breakdown (VAT shown separately)
  • 3-vendor comparison table and selection rationale
  • Filled-in example, including the purpose, comparison, and selection rationale

How to fill it in

  1. In the purpose section, explain “why now.” Cite an organizational change, a deadline, or a problem already happening, along with one number.
  2. Explain why you chose a vendor by criteria such as “design tailored to the audience and a track record on the same topic,” not by price.
  3. Always state whether the instructor fee includes or excludes VAT. It is the most common reason the amount changes after approval.
  4. Write expected benefits together with how you will verify them after training — e.g., check from April whether monthly one-on-one meetings are being held.

Sample entries — view as a table

This excerpt comes from an example filled in for a fictional company, Hanbit Precision Co., Ltd. (auto parts manufacturing, 280 employees). The file contains the blank template first, followed by the full example. All amounts and figures in the example are assumed, for illustration only.

4. Vendor comparison

CategoryCompany ACompany BCompany C
Proposed price (KRW)3,900,0004,800,0006,200,000
Instructor and backgroundInstructor to be assigned40+ on-site sessions of the same course in manufacturingMainly executive coaching for large corporations
Curriculum fitMostly lecture, 1 hour of practice3-hour role-play, interview sheet deliverableExecutive-level materials reused
Follow-upNone1-month follow-up survey on job application includedPaid (separate quote)
Overall△◎○

Rationale: Company B costs KRW 900,000 (≈ US$675) more than Company A, but it names the instructor, has delivered on-site training for newly appointed manufacturing team leaders, and devotes 3 hours to practice (role-play), which best fits the training goal of leading 1:1 meetings independently. It provides a 1-month on-the-job application survey, so the results report can include evidence of effectiveness.

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Download the Training Approval Request template right away. We’ll also email you a copy of the same file as a zip. Company, name, and email are required; we don’t collect phone numbers.

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FAQ

Are a training approval request and a draft proposal the same thing?

Companies call it different names, but it is the same document: the one that gets your decision to run a training and its budget spend approved. This template works for both.

How many vendors should we compare?

Most companies compare three vendors. If you did not pick the cheapest one, a single line of selection rationale decides how fast approval comes through.

Are the templates free?

Yes, they are free. Just leave your company name, name, and email to download the template you choose right away. We also email you the same file.

Can I edit the templates to match our company format?

Yes. You may replace the company logo and approval block and use the templates as your internal forms. Please just refrain from selling them elsewhere or redistributing them as they are.

Other practical templates

Every template you need, from planning a single training program to reporting results, is free. Browse the full template library →

🗓️ Annual Training Plan📋 Training Needs Survey🧩 Training Program Design Document🔎 Instructor Selection Checklist🪪 Instructor Card (for fee payment)✅ Training Operations Checklist (D-30 to D+7)🖊️ Attendance Sign-In Sheet & Completion Confirmation⚖️ Statutory Mandatory Training Completion Ledger⭐ Training Satisfaction Survey📊 Training Results Report🧭 New Hire OJT Plan & Log🌱 Individual Development Plan (IDP)
Document library: working documents for training managers and corporate instructorsYou can get other documents the same way, each with a filled-in example: an AI training adoption proposal, a statutory mandatory training calendar, a training budget table, and a sample instructor proposal.View documents ›

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※ The statutory mandatory training cycles and tax rates are general guidelines to make drafting easier. They may vary by your company’s industry and size, so please check the underlying statutes and your company’s tax policy.

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