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Workshop facilitation scenarios and icebreakers, with filled-in examples

A minute-by-minute run-of-show for a one-day team workshop, plus 30 icebreakers you can pick by group size, time and purpose. It includes facilitator scripts, a materials list and tips to keep activities from falling flat.

FormatWord (.docx) — just swap in your company name and figures
What's insideA blank template + a worked example filled in for a fictional company
How to get itEnter your company, name, and email for an instant download plus a copy by email
CostFree

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What’s in this document

Workshop design steps by goal
Full-day agenda (by the minute) · facilitator scripts
30 icebreakers (group size, time, materials)
Discussion techniques — facilitation that ends in conclusions
Action plan template

How to use it

Start by deciding what participants will walk away with. Once the deliverable is set, the agenda practically builds itself.
Choose icebreakers by purpose: getting acquainted, raising energy, introducing a topic, or closing. For the first session after lunch, pick something that gets people moving.
The facilitator scripts are written so you can read them word for word. If you are facilitating for the first time, print them and bring them with you.
Always end the last 30 minutes with an action plan (who, what, by when), so the workshop doesn’t end as just an event.

Sample entries — view as a table

Part of the worked example, built for a fictional company (Hanbit Precision Co., an auto parts manufacturer with 280 employees), is shown below as a table. The file contains the blank template and the full example. The amounts and figures in the example are illustrative assumptions.

Workshop overview

Workshop name	Production–Quality Joint Workshop: “Catching Defects Together”
Purpose (one sentence)	The production and quality teams agree on who does what, and when, from the moment a defect occurs through preventing its recurrence
Deliverables to take away	① 6 collaboration rules for handling defects ② 5 improvement tasks (owner and deadline) ③ 30-day check-in schedule
Date and venue	Fri, 12 Nov 2027, 09:30–17:30 · In-house training room (4 group tables)
Audience and group size	14 from Production + 10 from Quality = 24 people · Teams mixed into 4 groups of 6
Facilitation and roles	Facilitator: Assistant Manager Seoyeon Lee, HR · Timekeeper: 1 production team lead · Note-taker: 1 quality team staff member · Opening and closing: Plant Manager

Agenda

hours	min	Session	Purpose	Activity (steps)	What to prepare
09:30~09:45	15	Opening	Share the purpose and deliverables, and agree on ground rules for the day	3-minute welcome from the plant manager → facilitator explains the purpose, deliverables, and 3 ground rules	Agenda screen, name tags, ground-rules poster
09:45~10:15	30	Icebreaker	Easing the awkwardness in groups mixing two teams	Find five things in common (01) → name your group (10)	A4 paper, flip chart sheets, markers
10:15~11:00	45	Session 1: Looking back on the past year	See how each team experienced the same incident	Put up a monthly timeline on the wall → post the key defect and claim events → add sticky notes for frustrating moments (red) and moments that went well (green)	3 m timeline poster, sticky notes in 2 colors
11:00~11:10	10	Break
11:10~12:00	50	Session 2: Listening from each other’s seats	Hearing directly from the other team about their situation	Fishbowl discussion — the 6 Quality members in the inner circle spend 15 minutes on 'what we want from Production,' while the Production team in the outer circle only listens → swap seats and repeat → each side writes one line on what they heard	Chairs in a circle, sticky notes
12:00~13:00	60	Lunch
13:00~13:15	15	Raising energy	Post-lunch energizer	Gather by criteria (15): use the final criterion to re-form the afternoon groups	None
13:15~14:15	60	Session 3: Choosing the problem	Agree together on the 4 problems to solve today	Write alone for 5 minutes (one problem per sticky note) → cluster the notes → dot voting (3 votes each) → confirm the top 4	Sticky notes, 72 round stickers

Get the workshop run-of-show and 30 icebreakers

FAQ

How do I choose an icebreaker?

Group size, time, materials, and in-person or online suitability are laid out in a table. Activities are grouped by purpose, with 10, 8, 7, and 5 in each group, so you can pick what fits your situation.

Is there a sample schedule for a one-day workshop?

Includes a 9:30–5:30 agenda, facilitator scripts for each session, and a filled-in example for a joint Production and Quality workshop at a fictional manufacturer.

Are the documents free?

Yes, they are free. Leave your company name, name, and email to download right away, and we will also email a copy of the same files as a single zip file. We do not collect phone numbers.

Can I adapt these as my company's own documents?

Yes. You can change the company name, figures, and approval boxes and use the documents internally as they are. Please credit the source (Nanum Consulting) only if you redistribute them externally.

Stuck while writing a document?

If you need an instructor or curriculum as you plan training with this document, let us know. We’ll send instructor names, a curriculum, and a cost breakdown within 24 hours.

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※ The mandatory training standards and amounts shown are general guidelines and illustrative assumptions to help you draft. They vary by industry and company size, so check the underlying laws and your company policy.

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